Administrative Assistant

Full Time
Chisinau / Remote Working Available

WE ARE AMDARIS

We are an international cutting-edge software development organisation with brand new offices based in the heart of Chisinau. We fuse together exceptional talent that takes software to the next level and delivers outstanding services through our blended model of resources across our European offices. With 40% year on year growth every year under our belt over the past four years, we have big plans for the future. Our growth plan is ambitious and our projects take software to the next level.

 

 

Administrative Assistant Responsibilities

 

The administrative Assistant‘s responsibility is to provide general administrative and logistical support to the Delivery Unit in accordance with the business rules, regulations, policies, and strategies. This role’s duties is responsible mainly for administrative support to office and assets procurement and management, as well as the implementation of Human Resources services, and other Delivery Unit Operational services. He will work in close collaboration with the Delivery Unit Operational team, also with other Amdaris Delivery Units teams for effective achievement of results, anticipating and contributing to resolving complex business-related issues.

 

Provide general administrative and logistical support to the Office in accordance with business rules, regulations, policies, and strategies:
• Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas, identity cards and other documents, as required;
• Support to conferences, workshops, retreats organized for the Delivery Unit;
• Support to property management; coordinate the cleaning services. Maintain files and records relevant to office premises and related maintenance services;
• Collect information on shipments, customs clearance arrangements, prepare documents for Delivery Unit shipments (received/sent);
• Executive and administrative support to the Delivery Unit Operational team.
• Monitor and maintain office stationery supplies including maintenance of the stock list of stationery, distribution of stationery and keeping a log of distribution, as required;
• Maintain records on assets management and prepare required reports;
• In accordance with the business annual plans, support the relevant departments in the procurement of equipment, supplies and services ensuring full compliance with the business rules and procedures;
• Draft contracts’ packages for goods and services for management approval;
• Arrange for equipment maintenance and insurance as required, manage office stationery supplies;
• Maintain an asset and spare inventory including verification and transfer when required and provide inputs for corporate reporting on assets and inventory.
• Verify supplier’s information in the business systems and collect supplier’s data, invoices and other relevant documentation for updating information to further submit for the update in the relevant systems.

 

Provide administrative support to the implementation of Human Resources services:
• Support in organizing recruitment processes for different types of contracts: create and upload vacancy announcement, compile matrixes, organize interview panels;
• Maintain staffing lists and reports, as required;
• Create and maintain other relevant HR documentation related to the employee lifecycle according to business policies and processes.
• Provide support to the local HR team in maintaining the local legal requirements as Health and Safety, other relevant documentation.

 

 

REQUIREMENTS

 

Education:
• University Degree in economics, finance, accounting, law, social sciences, public administration, or another related field.
Experience:
• At least 4 (four) years of experience in administrative work, accounting/finance, economics, procurement, or other substantive area is required;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management systems.

 

Language Requirements:
• Fluency in both oral and written English, Romanian and Russian.

 

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Job Features

  • Salary

    Competitive salary that rewards your hard work and recognise talent

  • Benefits

    Attractive mix of perks and benefits

  • Tech

    High spec laptops and latest technology

  • Environment

    Flexible Working

  • Development

    In-house and external training courses and qualifications

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    WHAT OUR PEOPLE ARE SAYING

    Be rewarded

    SALARY

    At Amdaris, we offer competitive salaries. Your progression is important to us, so we create roadmaps to you learning more and earning more through our performance review and goals.

    CAREER

    Joining Amdaris is just the start of your new chapter. We will ensure you have a clear career development plan so that you can plot your destiny.

    LEARNING

    Learning and self-improvement are a core part of our values. Whether you want to get certified or train in new technologies, we will take care of it.

    BENEFITS

    Amdaris offers competitive salaries and excellent benefits, including time off, opportunities to travel, social events and referral bonuses to name a few.

    HEALTH

    Health involves more than medical cover. At Amdaris we provide access to gyms, healthy produce and much more.

    TECH

    We are geeks and we love tech. We will make sure you have high spec hardware and access to a huge array of software applications so you can work at your best.

    WORKSPACE

    Easily accessible with close transport links, our bright and collaborative Chisinau office space has it all – breakout room, brainstorming spaces and a spectacular view out the window. Remote colleagues are kept up to date with all the equipment they might need too, so no one is left out.