Executive Assistant / Office Manager Bristol

Full Time
30,000-35,000 GBP / YEAR
(gross, based on experience)
Bristol / Flexible Office Hours

Executive Assistant / Office Manager

Amdaris is an international cutting-edge software development organisation with a stylish head office based in the heart of Bristol. We are growing quickly and require an Executive Assistant /Office manager to joint as the catalyst

Job brief

We are looking for an Executive Assistant / Office Manager to support Amdaris’ senior-level managers and perform a variety of administrative and Office management tasks. In addition to the core elements of the role there will be ad hoc personal assistant support for CEO’s. The successful candidate will be well-organised, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to executive members.

The Role

  • Manage office space, including but not limited to; repairs and maintenance, insurance policies and renewals, attendance and actions and at tenant’s meetings and Liaise with cleaning contractors and escalation of issues.
  • Organisation of management meetings, minute taking and distribution
  • Plan, coordinate and ensure the Co-CEO’s schedule is followed, “gatekeeper” of extremely active diaries.
  • Arrange international and detailed travel plans for Co-CEOs and all employees travelling for client’s and company events, coordination of itineraries, and agendas.
  • Perform reception duties such as answering phones where necessary
  • Liaise with clients and business guests
  • Organise company events
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain intranet, ensuring processes are up to date and organised
  • Manage projects and follow-up with team members where required
  • Maintain a strong working relationship with other relevant departments, including Centre Directors, Sales and HR
  • Liaise with other employees on behalf of senior management
  • Prepare and deliver monthly reports
  • Purchasing of IT equipment, stationary, refreshments, general supplies.
  • Health and Safety compliance in; fire, covid-19, DSE and water testing

You may be required to undertake other duties from time to time as we may reasonably require.

Your profile

  • Analytical skills and attention to detail;
  • Ability of working effectively as part of teams based in UK, Europe and UAE;
  • Good written and verbal communication skills;
  • Excellent people skills and influencing ability
  • Be able to coordinate with other departments;
  • Natural flair for ensuring that administrative processes are completed with diligence and professionalism;
  • Ability to work under pressure with conflicting deadlines;
  • Forward thinking with a ‘can do’ approach
  • 2 years’ plus experience working as an office manager/administrator
  • Highly organised
  • Strong cultural fit with a rapidly growing tech business
  • Team player
  • Advanced skills in all Microsoft programmes, especially Word and Outlook.

 

Job Features

  • Salary

    Competitive salary that rewards your hard work and recognise talent

  • Benefits

    Attractive mix of perks and benefits

  • Tech

    High spec laptops and latest technology

  • Environment

    Office based

  • Development

    In-house and external training courses and qualifications

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    WHAT OUR PEOPLE ARE SAYING

    Be rewarded

    SALARY

    At Amdaris, we offer competitive salaries. Your progression is important to us, so we create roadmaps to you learning more and earning more through our performance review and goals.

    CAREER

    Joining Amdaris is just the start of your new chapter. We will ensure you have a clear career development plan so that you can plot your destiny.

    LEARNING

    Learning and self-improvement are a core part of our values. Whether you want to get certified or train in new technologies, we will take care of it.

    BENEFITS

    Amdaris offers competitive salaries and excellent benefits, including time off, opportunities to travel, social events and referral bonuses to name a few.

    HEALTH

    Health involves more than medical cover. At Amdaris we provide access to gyms, healthy produce and much more.

    TECH

    We are geeks and we love tech. We will make sure you have high spec hardware and access to a huge array of software applications so you can work at your best.

    WORKSPACE

    Finished in 2018 and a short walk from the closest train station, our Bristol city centre HQ offers fantastic office space, with breakout areas, classic whiteboards for creative brainstorming sessions, meeting rooms, open kitchen and even a unique, branded “moss wall,” bringing green space into the office. We make sure staff working remotely have everything they need too.